HR Management Services: The Ultimate Solution to Simplify Your Operations

Not every organization has enough resources and time to handle incredibly complex internal HR and administrative processes on their own. That is why an HR management service is becoming a breakthrough solution that helps businesses streamline their operations and optimize operating costs. Let’s dive into the outstanding values this service brings to elevate your corporate governance in the article below!

1. What is an HR management service?

An HR management service is a solution where a business partners with a professional third-party agency to take over part or all of its human resource management activities. As a result, businesses can ensure accuracy and compliance with current labor laws while freeing up internal resources to focus entirely on core activities that drive revenue and business growth.

2. Popular HR management service models

To meet the diverse needs of different business types, HR management service providers have developed various flexible models. Here are the most popular and effective models today:

• Payroll Outsourcing: This is a model where the business hands over the entire payroll calculation and payment cycle to a third-party partner. The service provider will be responsible for preparing monthly payrolls, managing personal income tax, handling mandatory insurance procedures, and submitting trade union fees strictly according to regulations.
• Full Staffing Outsourcing: The service provider will act as a complete HR department for the business. They will manage the entire employee lifecycle at the company, from recruitment, contract signing, training, and performance evaluation, all the way to employee offboarding.
• Labor Subleasing: The service agency will recruit and sign direct labor contracts with the workers, bearing the legal responsibility for HR matters. Then, these employees will be leased back to the business to work under the direct management and supervision of the company.
• HR Consulting Services: This model focuses on the strategic aspect. Businesses will hire HR experts to help build compensation and bonus policies, establish KPI evaluation systems, draft employee handbooks and labor regulations, or restructure the organizational chart to optimize work performance.

3. Tasks included in an HR management service

A professional HR management service encompasses a diverse range of tasks to help businesses operate their human resources comprehensively:

• Recruitment: The service provider executes a full-package process from posting jobs, screening resumes, and conducting preliminary interviews until finding the right candidate for the business’s requirements, helping to fill vacancies as quickly as possible.
• Payroll & Salary Management: Accurately processes monthly payrolls, calculates bonuses and allowances, and handles deductions and Personal Income Tax (PIT) payments for employees on time.
• Social Insurance (SI) Management: Fully handles procedures for increasing/decreasing headcount, resolves benefits for sickness, maternity, and occupational accidents, and finalizes insurance books for employees in accordance with the current Social Insurance Law.
• HR Records & Labor Contract Management: Drafts, signs, and systematically stores HR information systems and labor records securely, ensuring the highest legal validity for all labor relations within the enterprise.
• HR Policy Consulting: Establishes capacity evaluation systems (KPI/OKR), builds compensation and bonus regulations, salary scales, labor rules, and employee handbooks to standardize internal operating procedures.

4. Benefits of using an HR management service

Transferring HR tasks to specialized agencies brings practical and direct benefits to businesses:

• Operating cost optimization: Businesses save a massive budget that would otherwise be spent on specialized management software systems, office space, recruitment and training costs, and maintaining a bulky internal administrative team.
• Focus on core values: Freed from repetitive administrative tasks and paperwork, the leadership board and key personnel can dedicate all their time to focusing on product/service development and market expansion.
• Ensure legal compliance: The service provider’s team of experienced experts constantly updates the latest changes in Labor Law and Tax Law, helping businesses avoid legal risks or unnecessary administrative fines.
• Enhance security and accuracy: Thanks to strict control processes and the application of modern technology, the processing of HR and payroll data always guarantees maximum accuracy, minimizes errors, and protects the sensitive information of the business safely.
• Increase high flexibility: Businesses can easily scale up or down their use of services depending on actual HR fluctuations in each business phase without causing internal organizational disruptions.

5. Why choose HR2B’s professional HR management services?

Established in 2003, HR2B is one of the leading HR solution providers in Vietnam with over 20 years of experience partnering with hundreds of domestic and foreign enterprises. Operating based on international standards combined with a deep understanding of the local market, HR2B proudly delivers professional, secure, and fully legally compliant solutions.

To help businesses optimize their operations and minimize legal risks, HR2B currently offers 4 core groups of HR services, including: Payroll Outsourcing, Staffing Outsourcing, Executive Search, and HR Consulting. Below are the outstanding advantages of each service package that HR2B brings to your business:

• Payroll Outsourcing:
  • Outstanding accuracy and reliability: HR2B has successfully processed over 500,000 payroll transactions with an accuracy rate of 99.95% and an on-time rate of 99.98%, giving businesses absolute peace of mind every payday.
  • Highest level of data security: Our information security management system achieved the international ISO 27001:2022 certification, ensuring all sensitive HR and payroll data of clients is always strictly protected.
  • Cost optimization and resource freeing: Replaces complex calculation processes with a professional HPS system for automation, rapidly resolves PIT and SI tasks, and provides practical market consulting based on data.
• Staffing Outsourcing:
  • Flexible partnership model: Quickly meets short-term staffing needs to cover maternity leaves or temporary shortages according to Article 52 of the 2019 Labor Code, or long-term comprehensive partnerships from recruitment and payroll management to labor relations.
  • Solid legal commitment: Possesses a full license for official labor subleasing operations, ensuring 100% compliance with current legal regulations and acting as a reliable legal advisor for businesses.
  • Vast candidate network: Owns a massive database of over 110,000 candidates, allowing HR2B to resupply and fill vacancies as quickly as possible during HR turnovers, minimizing disruptions in the operational chain.
• Executive Search:
  • Extensive practical experience: Successfully deployed over 15,500 candidate search projects since 2003, helping more than 650 businesses across various sectors hunt down over 10,000 specialists and senior managers.
  • Outstanding search speed: Thanks to a deep understanding of the market and a high-quality database, HR2B confidently finds candidates faster and more effectively than competitors in the market.
  • Excellent client reviews: Transparent working processes, quickly-responding expert teams, and dedicated support with full documentation have earned high satisfaction levels from large global corporations.
• HR Consulting:
  • Modern management technology: Utilizes a variety of professional software for capacity evaluation, payroll, training management, administrative policies, and HR information systems tailored to the unique needs of businesses.
  • Support drafting and standardizing internal regulations: Has successfully partnered in building and reviewing a series of standard documents since 2021, such as Offer Letters, Labor Contracts, Appendices, Salary Scales, Compensation Regulations, Employee Handbooks, Labor Rules, etc.
  • Up-to-date expert team: Continuously updates the latest HR trends and is ready to provide the most suitable legal consulting and organizational restructuring to help optimize the power of the HR apparatus..

Leave your information on HR2B’s official contact page to get advice on the most suitable solutions from our experienced team of experts and for long-term companionship in your business’s sustainable development journey.

An HR management service is the optimal solution that helps businesses save costs, comply with the law, and focus on developing core values. With over 20 years of experience and an international-standard security system, HR2B is proud to be a partner providing the most comprehensive and accurate HR solutions. Leave your information on HR2B’s contact page today to receive the most in-depth and tailored advice for your business.