HR Admin (Temporary 8 months)

#25268

Company Info


HR2B's client

Job Information


Work At
Hanoi
Level
Specialist
Function
Human Resources/ Admin
Industry
Accounting services - Auditing
Consultant
Luu Tuan Hien
Luu Tuan Hien
Tel: +0902677701 Ext: N/A
Work you will do
The HR/Admin Associate is responsible for managing day-to-day operations of a Big 4 company – Hanoi Office in terms of HR Operation & Office Administration.
This role will be involved in talent management and HR service delivery.

Job Responsibilities:
Human Resources:
- Complete ownership of all HR Administration activities including employee onboarding/off-boarding, employee orientation, probation assessment process, resignation/termination process.
- Provide support and advice relating to HR policy, employee benefits and other matters to employees.
- Manage vendors for monthly Payroll, PIT declarations and Finalization. Ensure the compliance with local regulations in terms of labor registration, periodical reports, SMUI, Tax.
- Update & consult management any changes in regulations on labor, SMUI, visa, etc.
- Deal with grievances independently and get instruction from regional HRBP/ HRD when needed.
- Work closely with regional HRBPs and coordinate with the HR team for any matters relating to HR.
- Coordinate with other teams such as Recruitment, Talent, QRM, Tax, IT and DTC Mobility team.
- Ensure the alignment among teams.
- Be a member in the BCP team and act/assist in the event of pandemic or emergency (e.i Covid-19 pandemic).
- Coordinate and assist in annual internal audit.
- Employee data management /Preparation of periodic HR and ad hoc reports. Ensuring records and data are always accurate and updated.
- Handle visa, work permit, temporary resident card, accommodation and transportation for expats.
- Involve in any ad hoc HR internal project.
- Organize country social activities & involve in regional events if any (e.i All Hands Meeting).
- Coordinate and support training activities (regional and country training).

Administration:
- Manage daily office operations: ensure facilities, working tools (laptop, business card, access card, taxi card), stationeries are provided for employees.
- Manage office equipment: maintain and repair if needed.
- Manage suppliers/vendors lists (hotels, apartments, visa and travel agents, etc.)
- Coordinate to get documents (including contracts, SOW, NDA, etc) signed by the legal representative and stamped; Photocopy & scan and send to respective stakeholders.
- Track and renew the Insurance vendor when needed (Public Liability, Property and Business Interruption).
- Support IT tasks following instruction.
- Other duties: contract translation, office renovation, etc.

Requirements


- Candidates from all academic majors are encouraged to apply
- Previous HR operations experience of at least 2 years in multinational companies
- Strong knowledge of Vietnam Labor Law and HR best practices
- Strong interpersonal and communication skills
- Fluent written and spoken English

Benefits


Salary: 16 mil gross/month + Allowance 1 mil + Bonus
Location: Dong Da, Hanoi
Time: Monday - Friday from 8AM - 5.30PM

Contact Information


You can apply online, send your CV or call Luu Tuan Hien at this number
0902677701



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