| Job summary | Supervise and implement training for accounting, finance, payroll and recruitment and Customs personnel. Work closely with the information systems department to develop the necessary accounting, financial, export and import, purchasing and production software. Work closely with the purchasing department to ensure all records and procedures are current and the computer system accurately reflects the accounts payable and accounts receivable. Maintain relationships with local government organs (including the Labor Bureau and authority of tax, finance, and customs) to identify beneficial opportunities. Identify and report all changes in VN regulations that currently or may in the future impact Company and/or its affiliates. Develop new systems as required by management and as dictated by the growth of the organization. Make sure about the submission of periodic government surveys and reports. Generate financial statements, cash budgets, and product costing. Oversee the process of taking physical inventory, reconciling accounts, and implementing external and internal controls.
PAYROLL:
1. Maintain the payroll system, assuring that employees are paid in accordance with company policy and VN laws.
2. Supervise the payroll function and monitor all payroll wage reporting.
ACCOUNTING:
1. Ensure accuracy and reliability of all financial transactions of the company and subsequent reporting to the management, financial institutions and government agencies.
2. Develop and maintain an accounting system that is compliant with VN regulations.
3. Maintain a general ledger that corresponds with VN regulations and is easily translated into American GAAP.
4. Develop a team of professionals capable of handling all financial, accounting, and shipping issues.
5. Develop weekly and monthly reports that accurately reflect financial position.
6. Generate a monthly report that summarizes the financial statements and directs the reader’s attention to important trends or entries.
7. Prepare financial statements for parent company.
8. Review all journal entries for accuracy.
9. Prepare annual budget and financial forecasts.
10. Develop fixed asset accounting systems.
11. Coordinate all communication with Ashley Furniture regarding the publication of financial information.
12. Work closely with the Purchasing department to ensure all records are current and the computer system accurately reflects the Accounts Payable.
13. Monitor accounts receivable, assuring collection of accounts on a timely basis.
COSTING:
1. Develop and maintain accurate product costs in a timely manner.
2. Develop and maintain a costing system to be used for monitoring existing products, costing of new products, and analyzing cost saving opportunities.
3. Develop and maintain inventory control system linked with a costing system to ensure the accurate costing.
4. Ensure the costing system incorporate work centers, product routings, bills of materials, and labor.
ANALYSIS:
1. Ensure obtaining relevant data and accurately assembling, summarizing, and reporting it to the applicable personnel in a meaningful way in order to allow management (both overall and departmental) to make sound business decisions.
2. Develop financial reports for the specific requirements of management and creditors.
3. Provide a budget versus actual variance analysis to all departments.
4. Perform analysis on special projects as requested by General Manager.
5. Perform payback calculations on the proposed equipment purchases.
6. Do actual payback calculations on equipment on site (one-year after purchase)
7. Coordinate all communications with Ashley representatives that pertain to past, current, or future orders.
8. Obtain data from all departments to prepare required process measures.
9. Prepare process measures and distribute to appropriate departments.
TAX:
1. Ensure the completion and filing of all required tax returns and the submission of payment for the related amount of taxes due to the various taxing authorities.
2. Prepare all tax returns: Income, Payroll, VAT, Stamp, local taxes and fees
3. Ensure all tax payment is received on the due date.
4. Provide information regarding the preparation of government tax returns and reports (U. S. and VN)
5. Manage tax exposure in such a manner that all available outlets for VAT and other tax credits are efficiently used.
6. Ensure that all tax invoices are validated by the tax bureau each month.
TREASURY:
1. Ensure the proper receiving and payment of cash and the monitoring of cash balances to ensure good cash controls and safeguards and that there is an adequate amount of cash available for proper and efficient company operation.
2. Monitor cash requirement, flow of cash transactions, and daily cash balances.
3. Develop and maintain a cash budget for the future months that is to be updated on a weekly basis.
4. Provide a daily cash flow analysis to be reviewed by the General Manager. |